Minutes of the Annual General Meeting held on 10th October 2024
Present:
- Chris Janes – Chairman, Theo Berkhout – Treasurer, Derek Palmer – Secretary
- 20 Members: Andy Lee, Ken Allford, Jenny Allford, Brenda Onyon, Angela Reiss, Paul Morton, Chris Smith, Hannah Leonard, Jonathon Wallis, Stuart Handysides, Heather Gill, Robert Gill, Jo Manser, Loretta Freeman, Mary Brady, Alex Kennedy, Adam Chamberlain, Jackie Lawn. Shelagh Maughan & Peter Reiss attended on Zoom.
- Apologies for absence had been received from 21 members: Mel Powell, Mary Powell, Mike Day, Brenda Day, Tony Mason, Madeline Carmichael, Pippa Cooke, Jan Palmer Sayer, Madeleine Evans, Claudia McKelvey, Hazel Halliday, Belinda Gee, Anne Miles, Mary Brown, John Brown, Jean Walker, Julia Lee, Shelagh Maughan, Andy Howell, Owen Freeman-Howell, Des Turner.
- Minutes of the 2023 AGM dated 18th October 2023 were approved by the meeting. Proposed by Loretta Freeman, seconded by Hannah Leonard.
- Matters arising from the minutes – There were no matters arising.
- Honorary Treasurer’s Report – had been circulated with the unaudited financial statements for the year ended 31st July 2024. The Treasurer wished to record his thanks to Bev Turner for her continuing help. A question was raised concerning the transfer of the CIO assets to the Trust, and Theo Berkhout advised that the transfer was still in process. The meeting
unanimously approved the accounts. Proposed by Derek Palmer, seconded by Jonathon Wallis. - To appoint the Honorary Independent Examiner for the ensuing year. Bev Turner had
agreed to continue, and this was approved by the meeting. Proposed by Derek Palmer, seconded by Chris Janes. - To receive the Honorary Chairman’s Report. The report from Chris Janes was received by the meeting with thanks, and its adoption proposed by Ken Allford and seconded by Derek Palmer.
- To elect the Management Committee for the ensuing year. No election was required. Of the seven current Trustees, with Theo Berkhout standing down, the remaining six were unanimously re-appointed. At next year’s AGM the ‘one third retire’ rule will be used. The Trustees for the year 2024/25 are:
- Chairman – Chris Janes
- Secretary – Hannah Leonard
- Treasurer – Not Yet Appointed
- Trustees – Andy Lee, Derek Palmer, Angela Reiss, Jonathon Wallis
The Management Committee for 2024/25 are:
- Chairman – Chris Janes
- Secretary – Hannah Leonard
- Treasurer – Not Yet Appointed
- Committee – Ken Allford, Andy Lee, Jo Manser, Derek Palmer, Angela Reiss, Chris Smith, Jonathon Wallis
The meeting unanimously approved the new appointments.
- To elect Honorary Life Members as may be recommended by the Management Committee. There were none.
- Annual Membership Subscription Rates. It was proposed the annual subscription for Full
Members be increased (from April 2025) to £35 (from £20), and the subs for Friends remain at £13.50 and Students at £10.00. After some discussion, including suggestions of
introducing a hardship fund, a senior rate and a joint membership rate, the proposition was unanimously accepted. - Any Other Business. Ken Allford gave an update on the current Theatre Development
Project, including the Building Plan, the Heating and Ventilation Plan and the Tungsten to
LED Lighting Plan, and stressed the need for more support in the endeavour to raise funds.
The meeting expressed sincere thanks to the out-going Treasurer and Secretary, who were presented with a bottles of wine.
